Payroll & Finance Associate

New York, United States Full-time

Responsible for all aspects of the company’s payroll, its accounts payable processing and many other general accounting duties. Assists the Controller and the VP of Finance & Administration with administrative work, accounting, numbers analysis and special projects.

REPORTS TO:

The Payroll & Finance Associate will report to the Controller.

JOB RESPONSIBILITIES:

  • Processes biweekly payroll and follow accounting principles to report employee earnings; such as salaries, wages, bonuses, and overtime and payroll taxes as well as employer paid benefits; such as vacation and holidays.
  • Reconciles all payroll deductions for insurance premiums, pension, loans, TransitCheck and garnishments.
  • Reconciles quarterly payroll tax reports (941, etc.) third party sick pay, and labor reports.
  • Manages lobbying reports to City and State.
  • Generates GL Payroll Journal Entries every pay period, checking and balancing of all posted /Payroll Journal Entries.
  • Processes all aspects of accounts payable: ensure proper general ledger account coding, obtain approvals and documentation, prepares and distributes checks in accordance with the established payment processing schedule and upload Positive Pay. Coordinate with the authorize person for all checks that over $10,000 for which a second signature is needed.
  • Primary data entry responsibilities include inputting accounts payable vouchers.
  • Addresses inquiries from vendors or Times Square Alliance staff regarding payment status.
  • Communicates any improper coding of vouchers to the staff responsible for the error and assists them in using the proper account codes.
  • Management of employee American express credit card accounts, including review of expense reports to ensure proper general ledger coding and the existence of appropriate supporting documentation and approvals. Maintains contact with employees to ensure timely submission of expense reports.  Reconciles activity, prepares and inputs journal entries to ensure timely recording of activity in this accounts.
  • Performs general administrative support such as filing, faxing, maintain payroll and accounts payable files, etc.
  • Prepares Federal forms 1099 and 1096 annually.
  • Records and analyzes all Alliance purchasing data for procurement compliance, including obtaining approvals on procurement checklist, scanning and distributing procurement documents, as well as maintaining contract files.
  • Suggests, develops and implements more efficient methods for performing and accomplishing accounting tasks.
  • Performs other related duties as required.

QUALIFICATIONS & KNOWLEDGE:

  • Minimum of 3 to 5 years’ experience in payroll, accounts payable & general accounting. 
  • Associate's Degree in Accounting. 
  • Familiarity with payroll & Accounting Software; Paycom & MIP Sage experience a plus.

SKILLS:

  • Good verbal & written communication skills required.
  • Understands of the principles of accounting particularly as they relate to the Payroll and accounts payable function.
  • Detail orientated, organized, accurate, and flexible.
  • Performs tasks with minimal supervision.
  • Knowledge of Microsoft Word and Excel. (i.e. tables, formulas)
  • Meticulous, punctual, with precise data entry skills.
  • Good interpersonal skills; able to interact with people of diverse cultural backgrounds.
  • Ability to work independently
  • Supports a customer-centered approach to programs, services, and systems.
  • Troubleshoots problems with vendors, as well as internal & external clients