Programming Coordinator

New York, United States | Full-time

Apply

Times Square Alliance is seeking an energetic, detail-oriented Programming Coordinator to help manage and coordinate our arts and cultural initiatives across three core areas: programming on Times Square’s Broadway Pedestrian Plazas and throughout the neighborhood (http://tsq.org/tsqnyc), as well as assist with Times Square Arts projects (http://arts.timessquarenyc.org/), and the Alliance’s signature events (such as New Year’s Eve and LOVE in Times Square). This role is best suited for someone with events, production, theatre, public art, festival, and/or stage management experience, and who is motivated by handling multiple events simultaneously. This is an opportunity to work on recurring small-scale events (including music, performance, arts & crafts, and street theater) as well as support large-scale projects. This position will help oversee the nuts and bolts of arts and cultural activities in the world’s most iconic neighborhood on a day-to-day basis from season planning to daily set-up through strike to post-season analysis. The Programming Coordinator will be exposed to working outdoors for prolonged periods of time including in inclement weather conditions.

 

The Programming Coordinator will have the following responsibilities:

  • Oversee Times Square Alliance Plaza Programming initiatives to ensure consistent and high-quality presentation and execution
  • In coordination with the Senior Manager of Programming, serve as the day-to-day point person on Plaza Programming events, performances, and new initiatives, acting as liaison to performers and partners
  • In coordination with the Public Art Manager, serve as the day-to-day point person for arts-based events and programming, acting as liaison to artists, partners, and public art ambassadors
  • Set up, transport, and break down equipment on a daily basis
  • Interact and engage in a Front-of-House capacity with audiences and the general public, as the face and representative of the Alliance
  • Handle day-to-day updates of event and program pages on the website and outdoor signage, and edit schedules for internal and external distribution
  • Contribute to the compilation of pre- and post-event surveys and compile daily and/or weekly debrief reports
  • Support the Programming, Public Art, & Events Managers in the planning and execution of all events; this includes the ordering of materials, inventory and organization of supplies, and day-of-event execution
  • Participate in brainstorming, researching, and executing marketing, advertising, and creative content and strategies, including social media content creation and analysis
  • General administrative work including mailings, data entry, invoice & payroll processing, and archiving
  • Assist in the production of program-related collateral materials such as signage utilizing Adobe Illustrator or Photoshop, and editing video and audio files, as needed
  • Serve as a Production Coordinator for New Year’s Eve
  • Assist Communications Department with digital storytelling projects such as research, interviews, copywriting, and basic production assistance during the off-season
  • Assist with other public space and street furniture projects during the off-season

 

Qualifications:

  • Commitment to creating and contributing to programming that is diverse, inclusive, and accessible
  • Energetic team-player, who is a creative, rigorous, meticulously detail-oriented self-starter with excellent interpersonal skills and work ethic
  • A problem solver with the ability to take ownership of projects and see them through to completion with high level of accuracy and quality
  • A leader with the ability to remain calm and professional under pressure
  • Ability to trouble-shoot, multi-task, and work in a fast-paced environment
  • Excellent written and verbal communication and organizational skills
  • Must be able to engage in strenuous physical activity including: foot patrolling, walking, and standing for extended periods, climbing and descending stairs, and the movement of signage, audio equipment, and other items in hot and cold weather conditions
  • Bachelor's degree preferred
  • Flexible schedule with ability to work nights and weekends to accommodate an active event schedule
  • Event, theatre, or production-related experience is a MUST
  • Ideal candidates will be well-versed in Placemaking, public art, and/or the Broadway theatre industry
  • Videography, photography, sound engineering skills, and stage management and/or digital/virtual programming experience is a PLUS
  • Interest in and knowledge of the arts, culture, and music is a PLUS

The Times Square Alliance is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

To apply, please submit your resume with a cover letter highlighting your relevant experience and explaining your interest in the role.